Sharon Burks-Maier

3323 Dellwood Court 

Evansville, IN  47725 

812-962-0683

sharonburks513@hotmail.com

Summary

Well-versed in all aspects of administrative support with over 20 years of experience in supporting executives and construction industry staff.  Exceptional organizational & communication skills with ability to support multiple staff.  Utilizes strong organizational, planning and communication skills towards improving efficiency.  Proficient in Microsoft Office 2013, Adobe & SAP.

Professional Experience

Administrative Assistant

CHA Consulting, Inc.

Evansville, IN

February 2012 – June 2016

Provide administrative support for Evansville branch office of 1000-employee engineering firm involved in various projects throughout the US & Canada.  Support project managers, project engineers and field supervisors. Interaction with clients; contractors/sub-contractors, vendors & various government agencies.  Duties include:

§  Management support duties including maintaining calendars; scheduling meetings; arranging staff’s travel arrangements, preparing expense reports.

§  Office management duties including ordering office and PPE supplies.

§  Create & maintain electronic & hard copy of files.

§  Project Support – type correspondence, prepare proposals; prepare contracts; prepare change orders. 

§  Monitor budgets of FAA grants for aviation projects.

§  Act as Human Resources liaison with corporate headquarters for staff hiring, terminations, staff meetings, etc.

§  Serve as Health & Safety Program Coordinator for Evansville office.  Responsible for ordering of PPE and coordination of safety training classes.

§  Assist in field office set-up and project close-out.

§  Member of Spec Team – prepare project specification manuals for entire company using a shared site.

Administrative Assistant

Bristol-Myers Squibb (Temporary Position Through HR Solutions, Inc.)

Mt. Vernon, IN 

2011 – 2012

§  Provided diverse support for staff engineers and construction management consultants for pharmaceutical manufacturer involved in 14 capital improvement projects totaling $95,000,000.

§  Extensive use of SAP & Docunet software for preparing purchase requisitions and document control of RFI’s, shop drawings, etc.

Senior Executive Associate

Mead Johnson Nutrition

Evansville, IN 

2002 – 2011

§  Provided executive support for Senior Vice President of International department of company doing business in 40 countries with $3B in annual sales.

§  Provided diverse administrative support to 4 marketing executives and 2 cross-functional project teams.   

§  Managed complex calendars for meetings in Europe, Latin America & Asia.

§  Coordinated meetings of all sizes and complexity; prepared agendas, secured facilities; arranged catering; typed minutes; etc. for committee meetings, conferences and special events.

§  Arranged complex travel arrangements for both domestic and international travel and obtained visas.

§  Prepared Powerpoint presentations.

§  General office management.

Administrative Assistant

Morley and Associates, Inc.

Evansville, IN 

1995 – 2002

§  Provided administrative support for 60-person civil engineering & land surveying firm doing business in 6 states.  Supported company President, civil engineering and land surveying department managers

§  Assisted in preparation of proposals, bid documents, project bidding process, completed contracts & maintained project files.

§  Also responsible for various office management duties.

Administrative Assistant

Citizens Realty

Evansville, IN 

1994 – 1995

§  Provided administrative support for real estate branch office.

Administrative Assistant

Aluminum Company of America

Newburgh, IN 

1990 – 1993

§  Provided administrative support for 17-person Production Planning Department.

Administrative Assistant

Bernardin, Lochmueller & Associates

Evansville, IN 

1988 – 1990

§  Provided administrative support for surveying, urban planning, structural engineering, and environmental departments.

§  Prepared cost estimates, proposals, bid documents, contracts, and various environmental engineering reports.

Administrative Assistant

Fosse & Associates Architects, Inc.

Evansville, IN 

1980 – 1988

§  Provided administrative support and office management duties for architectural firm involved in residential, commercial and governmental construction projects.

§  Assisted in preparation of proposals, specifications, bid documents, contracts, change orders, etc.

§  Assisted in Bid phase of projects:  distributed bid documents; prepared bid tabulation results. 

§  Processed weekly payroll; also responsible for accounts receivables & payables and completion of monthly & quarterly financial reports.

Education/Miscellaneous

Bachelor of Arts - Liberal Studies – University of Evansville

Associate of Science – Secretarial Administration – University of Southern Indiana

Indiana Notary Public

Professional Development

Have Completed Various Company-sponsored Training Courses in Microsoft Office; SAP, and Environmental Health & Safety